Terms & Conditions

RENTER REQUIREMENTS: For legal and accounting purposes, the person placing the reservation must be the same as the credit/debit card/echeck account holder. This person is considered to be the Guest. All other persons involved with the rental are considered to be the Guest’s invitees, and all discussion regarding reservation, cancelation, and damage policies will be discussed with the Guest, not the Guest’s invitees. The Guest understands that Sandy Beach Vacation Rentals rents to responsible adults over the age of 21 ONLY.

DOWN PAYMENT/ PAYMENT: A reservation can be made with a $300 down payment paid by credit card or check when the reservation is made. Full payment is due 30 days prior to scheduled arrival date. If a check (payable to Sandy Beach Vacation Rentals) or money order is not received by the due date, the balance will be charged to your credit card. The credit card must have an expiration date that extends beyond your stay. If a reservation is made less than 30 days prior to arrival, full payment is due when the reservation is made. If the Guest(s) has no Visa, Master Card, or Discover Card, a cash payment can be arranged which will include an additional $200 refundable security deposit. This security deposit will be returned within one week of the departure date, provided there is no breakage or damage to the premises and/or contents, there are no outstanding long distance phone or pay-per-view charges, no additional cleaning costs, and all other rules of this agreement are adhered to. A $35.00 service charge will be incurred for any returned checks.

BALANCE PAYMENT: If no other payment is received 30 days prior to arrival, we will send an automated reminder for payment. Balance is due no later than 30 days prior to your arrival date. We can keep the balance payment on the same credit card used for the initial payment, you can call with a different card, or a check or money order can be issued at least 30 days prior to your arrival. Please send your check or money order with a signed copy of the rental agreement.

SECURITY DEPOSIT: A credit card authorization is due prior to check-in as a security deposit via security deposit form. No charge will be processed, provided there is no damage or theft to the unit or property, and there are no outstanding expenses related to rental extensions, excessive cleaning needed, unwarranted service calls, long distance telephone charges or crib rentals, etc.

DAMAGE POLICY: As a condition to the rental of all Vacation Properties, Sandy Beach Vacation Rentals reserves the right to charge the Guest’s credit card for any and all uncovered Guest/Invitee caused losses and damages sustained to the Vacation Property throughout the duration of their period of occupancy. In the event of any uncovered Guest/Invitee-caused loss or damage to the Vacation Property, including, but not limited to, undue cleaning, eviction, service calls, service charges, fines/assessments, repairs or replacements (including keys), plus all applicable taxes, Sandy Beach Vacation Rentals is hereby granted the right to charge the Guest’s credit card. An itemized statement outlining all associated costs will be sent via regular or electronic mail to the address submitted by the Guest at such time as the reservation was booked. By written or electronic endorsement of this Agreement, the Guest hereby agrees to pay for all such charges, as defined above and on the proceeding pages.

UPON ARRIVAL: Take a look around the unit. If there are concerns or issues with your rental property, please immediately contact our office (leave a message if there is no answer). Just as might occur at your own well-maintained home, mechanical failures and other breakdowns could occur. Every effort will be made to correct the situation however, no refunds or rate adjustments will be made for mechanical failures. Sandy Beach Vacation Rentals does NOT issue refunds due to acts of nature such as: weather, road conditions, or power outages. If the property is uninhabitable due to such circumstances and you did not purchase insurance, reservations can be rescheduled for future dates within one year of the reservation date.

EMERGENCIES/ MAINTENANCE: In the event of a problem getting in the property or if there are problems with condition or functionality of the property, please immediately contact the Sandy Beach Vacation Rentals office (leave a voice message) at (727) 290-9520. If it is after office hours we will make every effort to return your call as soon as possible. If we do not promptly return your call and it is an urgent situation, you may call the Sandy Beach Vacation Rentals Office at (727) 290-9520 and press the prompt for emergency service . Otherwise, you will be contacted during normal business hours.

ARRIVAL/DEPARTURE TIME: Check in is at 4 pm. During peak seasons some units may not be ready by 4 p.m. Your patience will be appreciated in these instances. sts. Exceptions with prior approval only. Unless you have specifically arranged for an early arrival time, please do not arrive at the property before your schedule check in time. Check out is at 10 am. Your prompt departure is appreciated so we can prepare the property for any incoming guests. If you have not arranged for a late check out, you may be charged $35 for each hour beyond 10 am you are still on property, at a minimum of one hour.

CANCELATIONS, CHANGES & HURRICANE POLICY: Please contact our office as soon as possible in the event you must cancel or change your reservation. The reservation deposit is refundable less a $50 fee for any cancelation received at least 60 days before arrival. If you cancel your reservation between 30-60 days prior to arrival you will forfeit the $300 deposit. Travel Insurance premiums are not refundable. Final Payment is only refundable in the event of cancelation through Red Sky Travel Insurance or if the property is rebooked. Should a hurricane threaten our area and a Mandatory Evacuation order is issued, refunds will only be given through Red Sky Travel Insurance if you have purchased coverage before the storm reached hurricane status. For more about Sun Trip Preserver visit their website http://trippreserver.com/sun-trip.html or call 866-889-7409.

VACATION RENTAL INSURANCE: Sandy Beach Vacation Rentals has partnered with Red Sky Travel Insurance to provide Sun Trip Preserver coverage for our guests. Sun Trip Preserver provides cancelation and interruption services as well as emergency assistance and travel services. This optional coverage is 7% of your total cost and is due and payable at the time of acceptance. This coverage is non-refundable and non-transferable. This optional coverage is automatically added to your reservation, unless you declined coverage at the time you made your reservation. The last opportunity to opt in is prior to making your final payment. You may choose to opt out of this coverage if you wish by deducting the cost of the unpaid premium from your final payment. Please read your documentation carefully as certain limitations, restrictions, and exclusions apply. The plan is optional, but we strongly recommend it. In case of unforeseen events, this insurance helps protect your vacation investment. IF YOU CHOOSE NOT TO PURCHASE THIS COVERAGE, NO REFUNDS WILL BE GIVEN WITHIN THE 30 DAY PERIOD. For questions concerning the travel insurance or to make a claim due to a cancelation, please call Red Sky directly at 1-866-549-5283. For more information please visit http://www.redskyinsurance.com/

CHANGE IN NUMBER OF GUESTS/CONDUCT OF GUESTS: Guest(s) agrees that more than the number of people stated on the reservation shall not occupy the premises. Unauthorized people at the property at any time will result in additional charges, loss of any security deposit, in addition to any and all damage, disturbance, and cleaning charges. The rental is not intended for parties, nor gatherings at any time of anyone except those who have paid to occupy the property. Exceptions are made on an individual basis – please contact Sandy Beach Vacation Rentals for prior approval. If there is excessive noise or music, any illegal activity, or evidence of violation of these policies, you may be asked to vacate the premise without any refund and additional charges may be assessed. Please inform us of any change in the number of guests before your arrival to avoid these charges and so the cabin can be prepared appropriately for your group. No exceptions or refunds are given for changes in the number of guests after your arrival. The unit may be occupied by no more the maximum number of persons (adults, children and infants) indicated on your confirmation. In the event occupancy is exceeded, guest agrees to let the owner, owner’s agent or condominium association remove them from the unit and retain all monies paid. Student groups and students unaccompanied by a parent are not permitted. Any reservations obtained under false pretense will be subject to forfeiture of all monies paid and immediate eviction.

CLEANING FEE(s): A non-refundable cleaning fee is required with all reservations. This fee is for our housekeepers who dust, vacuum, sanitize, clean linens and towels, maintain the hot tub and remove refuse from the property. Guest(s) are required to follow all check out procedures detailed in this agreement and leave the property in the same general and good habitable condition it was in when the Guest(s) arrived. Undue and/or unreasonable cleaning of the property shall be charged to the Guest’s/Cardholder’s credit card as an Additional Cleaning Charge at a rate of up to $45/hour, with a one hour minimum. This also applies to the property exterior, grounds, BBQs and hot tubs (if so equipped).

CLEANING REQUIREMENTS: A starter supply of expendable supplies such as trash liners, paper goods and soap is provided. Extra items needed are the responsibility of the guest.. Housekeeping is not provided during your stay unless previously arranged. Failure to comply with pre-departure cleaning requirements resulting in excessive cleaning will be charged to your credit card at $45/hour, with a one-hour minimum:

  1. Place soiled towels in the bathtub.
  2. All dirty dishes, cookware and eating utensils should be washed, rinsed, dried and put away in the proper location.
  3. Floors should be in generally good condition and ready to be vacuumed by our housekeepers. (Excessive sand removed)
  4. All household trash, garbage, recycling and/or other discarded items should be properly bagged up so as to avoid spillage/leakage, and deposited in the proper refuse containers provided. Please do your best to help us recycle by hauling it out with you. Properties are located in settings where wildlife abounds – therefore, under NO circumstances should household refuse be deposited and/or otherwise left unsecured outside or additional charges may apply. Pick-up of household refuse can be arranged for extended stays.
  5. Excessive spills in the refrigerator, microwave and/or counters should be cleaned up.
  6. All appliances (stove, oven, BBQ, etc.) should be left in a clean condition and free of spills and grease.
  7. All litter must be picked up from the premises and placed in the outside garbage cans, tied securely in trash bags.
  8. Please try not to leave any pet hair in the home! Duct tape works great on furniture and may be provided with our other cleaning supplies. (If this is a pet friendly property)
  10. Please DO NOT remove makeup or wipe up self-tanning stains or any other heavily staining liquids with the rental linen or additional charges will apply.

LINENS & TOWELS: Bath towels, sheets, pillows and blankets are provided. We do not provide any linens or towels for outdoor use (beach towels). Bring items with you that you may need for hot tub use, sunbathing, or smoking outside. Extra sheets are provided if you are staying a week or longer (otherwise one set per 2 guests are provided where laundry facilities are available).

SMOKING: Smoking is NOT permitted in any Sand Beach Vacation Rental Properties. Smoking is allowed outside as long as butts and ashes are not left behind. Discard the butts and ashes in the outside garbage. Do not throw butts on the ground (including the fire ring). If there is any tobacco smell in the cabin after your departure, there will be a minimum $100 charge. Oil lamps and incense are not permitted due to the long-lasting odor. If these policies are violated, there will be a charge for excessive cleaning.

SATELLITE TV, INTERNET & PHONE CALLS: All properties are privately owned and have different subscription packages for cable and/or satellite and internet. Sandy Beach Vacation Rentals does not guarantee any programs, events or reception. Guest(s) are liable for ordering any Pay Per View – if Guest(s) does not use their own credit card for ordering, programming charges plus an additional $5.00 processing fee will be charged to the credit card we have on file.

PETS: Pets are only allowed at pet friendly properties as long as the applicable pet fees have been paid. Unauthorized occupancy of pets will result in immediate eviction and loss of all rents and deposits. If discovery of unauthorized pets is made after your departure, a penalty of $45/day plus any additional cleaning charges will be assessed. If you are given permission to bring a pet the following rules must be followed:

  1. $15 per night/$50 per week usage fee for each pet.
  2. No pets on any furniture or bedding.
  3. Please do your best to remove all pet hair to avoid additional cleaning time/charges.
  4. All waste must be picked up and placed in the garbage cans tied securely in trash bags. (Please remember we don’t have garbage service and housekeepers have to remove your trash with their vehicles!)
  5. No pets in the hot tub,pool or bath tub.
  6. Pets should not be left unattended in property unless crated.
  7. Guest assumes full responsibility for any damage caused by pet to be charged to credit card on file.
  8. Any cleaning that must be done will be charged to renter at rate of $45 an hour.

LEFT ITEMS: Please check carefully for belongings before you leave. Left items can be mailed to you if requested and you will be charged shipping costs plus a $10 service fee. Pick up may also be arranged. Sandy Beach Vacation Rentals is not responsible for lost or stolen items.

RIGHT OF ENTRY: Guest(s) agree that Sandy Beach Vacation Rentals reserves the right to enter the rental property any time to investigate disturbances, check occupancy, check for damage, to make such repairs as needed or requested by the guest.

SECURITY & SAFETY RISKS: ALWAYS LOCK DOORS AND WINDOWS WHEN YOU LEAVE THE PROPERTY! When you rent the property, you assume responsibility for it and its contents, as well as your personal property. Always lock the doors and windows when you leave the cabin. Guest is responsible for lost key replacement costs. Sandy Beach Vacation Rentals does not assume any responsibility for injuries resulting from your failure to use due caution. Children must be supervised at all times. Candles are not allowed due to fire hazard except citronella candles in buckets outside, or supplied emergency candles in case of power outage.

SUBSTITUTION OF ACCOMMODATIONS: Circumstances may cause your confirmed unit to be unavailable. We reserve the right to substitute comparable accommodations. We cannot guarantee the confirmed rate in these circumstances; however accommodations and rates will be subject to your approval.

INDEMNIFICATION & HOLD HARMLESS: While Sandy Beach Vacation Rentals and its Property Owners strive to maintain Vacation Properties in the finest condition, no guarantees are expressed nor implied regarding suitability or for any particular purpose. All Guest(s) and their invitees use the Vacation Property structures and premises at their own risk. SBVR and its Property Owners shall not be held liable or otherwise responsible in any way for injury to any Guest and/or their invitees that is caused or permitted to be caused by the intentional or unintentional acts of said Guest(s) and/or invitees, or by the failure of structures, appliances, (including hot tubs, pools and BBQs) furnishings, and/or other equipment, whether by malfunction, misuse, acts of God/nature, and/or are otherwise naturally occurring. No guarantees are expressed nor implied as to the suitability of utilities and other services provided to the Vacation Properties and adjacent structures and premises. No guarantees are expressed nor implied regarding the suitability/compatibility of materials utilized in the construction of the Vacation Property and/or its contents. SBVR and its Property Owners shall not be held liable nor otherwise responsible in any way for allergic reactions to Guest(s) or invitees, caused or permitted to be caused by materials utilized in the manufacture of the Vacation Property and/or its contents, nor from mold and/or airborne spores, nor from pet/animal allergens, nor from chemical agents including, but not limited to appliances, linens, carpeting, utensils, fixtures, hot tubs, and/or other equipment. By written or electronic endorsement of this Agreement, Guest(s) and invitees hereby agree to forever hold-harmless and indemnify SBVR and its Property Owners from and against all claims, demands, loss, liability/responsibility of any kind and character, including cost of defense, arising out of or in any way connected with the Guest(s) use of the property.